Constitution

SNEH SANGAM DAY CENTRE “50” +
Constitution amended 04th March 2006
CONSTITUTION
1) NAME
The Name of the organisation shall be Sneh Sangam Day Centre 50 (Plus) +
Referred as SSDC50+ here in after. The official address shall be of the
elected secretary at the time.
2) AIMS & OBJECTIVES
“ To further such purposes as are charitable under the laws of England and
Wales as the Executive Committee see fit for the benefit of Gujarati Hindu
Community in Birmingham ages 50 (fifty) and over in particular but not
exclusively by:
(a) Promoting and furthering social, religious and educational activities and
practices and to disseminate information as to its principles and precepts for
their benefit ;
(b) Promoting equality and diversity in particular by promoting goodwill,
harmony and brotherhood among the members and other fellow societies and
associations established for the public’ s benefit ;
(c) Advancing, protecting and safeguarding the interests and general welfare of
the members with the aim of improving their conditions of life.”
3) MEMBERSHIP

Any individual ‘ Hindu Gujarati’ of age 50 (fifty) years or over may be accepted
as a member by paying appropriate membership fee, as decided by SSDC50 +. The
Executive Committee’ s right to make any decision on any application shall be
classed as final.
(a) Membership is NOT TRANSFERABLE OR REFUNDABLE.
(b) Non Hindu Gujarati individuals who are not born as ‘ Hindu Gujarati’ can be
given ‘ HONORARY MEMBERSHIP’ . THE INDIVIDUAL SHOULD MAKE
THEIR APPLICATION TO THE EXECUTIVE COMMITTEE, WHOSE
DECISION SHALL BE FINAL.

4) SUBSCRIPTION

(a) The annual subscription will be £10 (ten) pounds per member during
the first year. A simple majority at any Annual General Meeting can fix
a new rate of subscription.
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5) MEMBER’ S RIGHTS AND PRIVILEGES

Every paid member, subject to provisions herein, and byelaws in force, and to any
decision by the Executive committee, will be entitled to:
(a) Attend all General Meetings;
(b) Be eligible for election to the Executive Committee;
(c) To have a right to vote at the General Meeting and Election of the Executive
Committee members.
(d) To attend all functions organised by the SSDC50+.
(e) All correspondence must be addressed to the Secretary.
(f) Member’ s rights and privileges remain as read in the constitution and to add
as follows.
(g) HONORARY MEMBERS WILL BE ELIGIBLE TO ATTEND ALL FUNCTIONS
HELD UNDER THE SOCIETY.
(h) HONORARY MEMBERS SHALL NOT BE ELIGIBLE FOR ELECTION TO THE
EXECUTIVE COMMITTEE.
(I) HONORARY MEMBERS SHALL HAVE NO RIGHT TO VOTE AT THE
GENERAL MEETING OR FOR ELECTION OF EXECUTIVE COMMITTEE
MEMBERS.
(j) HONORARY MEMBERS FEES TO BE DECIDED BY PAID MEMBERS AT AGM.
6) TERMINATION OF MEMBERSHIP

The Executive Committee can expel a member when his activities prove detrimental
to the interest of the SSDC50+. Such matters shall be brought to the notice of the
next General Meeting at the earliest possible opportunity. The expelled member
shall have the right to appeal to the members in the General Meeting against such
decision and the members’ decision shall be final.
7) MANAGEMENT

(a) The duties and powers of the Executive Committee may be prescribed by the
members of SSDC50+. Unless so prescribed or raised, the management of
the SSDC50+ will rest with the Executive Committee consisting of members
elected by majority votes at the General Meeting. The Executive Committee
shall consist of the following: President, Vice President, Secretary,
Assistance Secretary, Treasurer, Assistance Treasurer and not more than
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five additional committee members and if required co-opted members to be
elected at AGM.
(b) The Executive Committee may invite any person whether a member of a
professional body to participate in any meeting or function of the SSDC50+.
(c) The Executive Committee may appoint Sub-Committee, this to be chaired by
a member of the Executive Committee to carry out specific activities.
(d) A minimum of six members of the Executive Committee present at any
meeting shall constitute a quorum. The next meeting called on account of
lack of quorum, shall carry out the unfinished agenda irrespective of quorum.
(e) Election of management committee will be held every two (2) years.
8) POWERS AND DUTIES OF THE EXECUTIVE COMMITTEE
The following shall be the respective responsibilities of the Executive Committee
who shall be appointed by SSDC50+ membership.
(a) PRESIDENT: The president shall be the representative of the SSDC50+
wherever called for he/she shall preside over all SSDC50+ meetings.
He/she shall have a casting vote and his/her decision about interpretation of
regulations and procedures shall be considered binding and final for the
purpose of conducting SSDC50+ activities. He/she must work for aims and
objectives of the SSDC50+. In event of resignation of any Executive
Committee Members, the President will appoint to fill such a post from the
existing Executive Committee Members. Such an appointment will only be
valid until next AGM of SSDC50+.
(b) VICE PRESIDENT: In absence of the president, the Vice President shall act
as President and shall be entitled to exercise all rights of the President. In
case of long absence of the President, the Executive Committee may appoint
the vice president as President. In absence of both the President and the
Vice President at a meeting of the Executive Committee, the committee will
elect a Chair to conduct the meeting. This chair will carry out all the
functions of the President and will be entitled to the powers of the President
for the purpose of the meeting.
(c) SECRETARY: The main responsibility of directing the SSDC50+’ s activities
shall rest with the Secretary. The Secretary may, with consent of the
President or Vice President or the rest of the Members of the Executive
Committee can call any meeting when necessary. The Secretary shall keep
minutes and record all decisions taken in meetings of which these records
are to be kept for a minimum of three consecutive years. He/She will conduct
the necessary correspondence and will be responsible for all matters except
those specifically delegated to sub-committee or individuals by the
Executive Committee.
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(d) Assist- SECRETARY: The Assist-Secretary shall assist the Secretary in
matters delegated to him/her, shall, in absence of the Secretary, conduct, and
keep minutes of the meeting on behalf of the Secretary.
(e) TREASURER: The Treasurer shall be responsible for all financial matters of
the SSDC50+ and shall present to the Executive Committee and at the
General Meeting his/her report and accounts regarding the financial state of
the SSDC50+. The Treasurer shall hold a cash float of not exceeding £100
(one hundred pounds) for petty expenses of which that is to be approved by
Executive Committee.
(f) Assist-TREASURER: The Assist -Treasurer shall assist the Treasurer in
matters delegated to him/her and shall, in absence of the Treasurer take
over all his duties.
(g) The members of the Executive Committee shall be indemnified against all
actions, liabilities and responsibilities arising from due execution of their
duties and responsibilities carried out in accordance with the provisions of
the Constitution.
9) BANK ACCOUNT
Bank Account or Building Society Account of the SSDC50+ shall be operated
jointly by The Treasurer and any two of the following:
(a) The President / Vice- President
(b) The Secretary
(c) The Assist-Treasurer.
10) FINANCIAL YEAR
The financial year of the SSDC50+ will be from 1st January to 31st December
every calendar year.
11) AUDITOR
The General Meeting will appoint Auditors to check and inspect the accounts of
the SSDC50+. Such auditors shall not be members of the Executive
Committee.
12) MEETING
(a) The Annual General Meeting of the SSDC50+ must be held within Ten weeks
after the Financial Year Ending. The Secretary for such a meeting shall give
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at least 15 clear day’ s notice. The quorum of the meeting shall be onequarter of the voting members or 70 members present.
(b) In the event of the quorum not being satisfied within 45 minutes after the
appointed time, the meeting must be adjourned. This meeting should be set
to a date at least two weeks later at an available place fixed by then present
members. Such adjourned meeting will carry out the work on agenda
irrespective of the quorum.
(c) Business to be dealt with at AGM’ s, must include the following agenda:
(i) Annual Report
(ii) Financial Report
(iii) Election of Executive Committee – if applicable
(iv) Amendments to the constitution – if applicable
(d) Procedure to conduct AGM: –
(i) Quorum of the day
The procedure must follow as described in 12a and 12b.
(ii) Standing Orders: –
General accepted practice should be followed under the rules of SSDC 50+
(iii) Speaking time limit allowed to speakers from members will be decided
by Executive Committee
(e) Procedure to conduct Ordinary Meeting: –
The Executive Committee or a full quorum of members will arrange ordinary
Meeting as and when demanded. The Executive Committee will decide activity of
such meeting.
(f) An Extraordinary General Meeting can be called at the discretion of the
Executive Committee. It can also be called on receipt of a requisition signed
by 20% of total members of the SSDC50+ stating the reason for such a need.
The Secretary will convene such a meeting giving at least 15 clear day’ s
notice.
(g) Motions concerning no confidence must be signed by at least one-third of the
voting members and submitted to the Secretary in writing, at least 30 clear
days before calling an Extraordinary General Meeting.
(h) A meeting of the Executive Committee will be convened by the Secretary at
least once every three months.
(i) Any member of the Executive Committee who does not attend Executive
Committee meetings, for two or more successive occasions without
informing the Secretary, he/she might be deemed unable to serve on the
Committee. The Executive Committee can fill such a vacancy by appointing
any paid up members of the SSDC50+ and this to be approved by paid
members at next meeting or function of SSDC50+.
13) AMENDMENTS TO THE CONSTITUTION

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The Executive Committee may make proposals, or proposals can be made by
paid members, for the amendment of the constitution. This shall become
effective only if approved by two-third of total membership present at a
General Meeting or Extraordinary General Meeting. The notice of such
amendments must be served to all paid members prior to such a meeting.
14) SSDC 50+’ S FUND
(a) The SSDC50+ shall have power to obtain, collect and receive money and
funds by means of contributions, donations, subscriptions, deeds or covenant,
legacies, grants or by any other lawful methods. Thus accept and to receive
gifts of property of any description.
(b) The SSDC50+’ s fund shall be maintained by the Treasurer at any reputable
bank or building society approved by the Executive Committee.

(c) The income and property of the SSDC50+ whenever derived must be applied
solely towards the promotion of the objects of the SSDC50+ set forth in
clause (2). No portion must be paid or transferred directly or indirectly by
way of dividend, bonus or otherwise howsoever by way of profit to any
member of the SSDC50+ and any Executive Committee Member. This is
providing that nothing in here shall prevent the payment in good faith of
reasonable and proper remuneration to any Executive Committee Member or
paid member of the SSDC50+ or the payment out of pocket expenses.
15) SSDC50+’ S PROPERTY AND TRUSTEES

(a) There shall be at least three (3) Trustees who shall be elected at General
Meeting from members in whom the property of the SSDC50+ shall be
vested. The Trustees may deal with freehold and leasehold property by way
of sale, mortgage, charge, lease or otherwise at the discretion of the
SSDC50+. Such discretion shall be given by a resolution of the members of
the SSDC50+ passed by a majority of the members present at a duly
convened General Meeting. When so passed this shall be in favour of a
subsequent purchaser, mortgage, chargé, lessee, or grantee and shall be
binding upon the SSDC50+. A Certificate purporting to be signed by the
Secretary, President and the Treasurer for the time being of the organisation
shall be in favour of the purchaser, mortgage, chargé, lessee or grantee is
conclusive evidence that a direction complying in all respects with the above
provisions of this rule was duly given to the Trustees. The Trustees shall be
indemnified against risk and expense out of property belonging to SSDC50+.
(b) Each of the Trustees shall continue in office for a period of three years
whereupon he/she shall retire and may be re-appointed.
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(c) The office of Trustees shall be vacated by cessation of membership, or by
majority votes removing the Trustee at any AGM. If, for any reason a trustee
is unable to fulfil his/her duties for a period in excess of twelve months, any
such vacancy shall be filled at an Extraordinary General Meeting of the
SSDC50+ or AGM.
(d) The Trustees shall have no power to deal with any freehold or leasehold
properties in any way whatsoever save as provided in sub-rule (a) of this
rule.
(e) Any title deeds or documents of title relating to any freehold or leasehold
properties owned by the SSDC50+ should if it or they are free of charge or
lien be deposited at a bank appointed by the Executive Committee.
(f) The Trustees shall take and defend proceedings in the name of the SSDC50+
in relation to the title of any freehold or leasehold properties and any
charges or other matters affecting the title. The President and the Secretary
shall take and defend proceedings in the name of the SSDC50+ other than
those herein before specified.
(g) In the event of dissolution of Executive Committee, the Trustees will take
over complete management of SSDC50+ and will arrange for a General
Meeting, to elect an Executive Committee.
16) DISSOLUTION
The SSDC50+ may at any time be dissolved by a resolution supported by
not less than two – thirds of paid members. The members present and
voting at a meeting of which at least 21 clear day’ s of notice in writing shall
have been sent to all paid members of the SSDC50+. Any property that
remains after satisfaction of all debts and liabilities may be disposed of in
accordance with directions given by such resolution. To only, be given or
transferred to any other organisation having objects similar to the objects of
the SSDC50+, and being a registered charity.
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17) INTERPRETATION

The approved English version of the Constitution will be taken as document for
all future interpretations and decisions arising out of any matter during the
existence of the SSDC50+.

Above approved by current paid members of SSDC50+ on this 7th day in the
month of February year of 2006. Certified by Elected Executive Committee
Members, and paid members of ‘ SNEH SANGAM DAY CENTRE ‘ 50’ +.
The President /Vice President—————————————–

The Secretary/ Assist- Secretary ————————————-

The Treasurer/Assist- Treasurer ————————————-

The Trustee (1) —————————————————

The Trustee (2) —————————————————

The Trustee (3) —————————————————

Date———————————

BIRMINGHAM.

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AMENDMENTS

Amendment of Constitution 13th
April 2013
Section 4(a) of the Constitution reads as:-
4 SUBSCRIPTION

(a) The annual subscription will be £10 (ten) pounds per member during
the first year. A simple majority at any Annual General Meeting can
fix a new rate of subscription.
To be amended as follows

4 SUBSCRIPTION
(a) The annual membership fee will be discussed and agreed by the
Committee and the Trustees in the committee meeting on an annual
basis.
(b) Any changes to the membership fees shall be based on the annual
running costs of the Charity, and shall be notified to all members in
advance of the AGM, and voted on thereon at the AGM.
(c) Membership subscription is valid for one year from 1st
January to
31st
December

The members of the SSDC50 plus has approved the above proposal with
majority to amend the Constitution clause 4(a) at AGM
held on 13
th
April 2013.